Part-Time Parish Office Administrative Assistant
Location: Sts. John and Paul Church – Larchmont, NY
Schedule: Monday–Friday, 9:00 a.m.–2: 00 p.m. (25 hours per week)
FLSA Status: part-time, eligible for overtime
Position Summary
Sts. John and Paul Church is seeking a welcoming, organized, and dependable individual to serve as our Part-Time Parish Office Administrative Assistant. As the first point of contact for parishioners, visitors, and callers, this individual plays an important role in creating a hospitable, faith-filled environment while supporting the daily administrative operations of the parish.
Key Responsibilities
Reception and Hospitality
- Welcome parishioners, visitors, and callers with warmth, professionalism, and courtesy.
- Answer and direct incoming phone calls, take accurate messages, and respond to general inquiries.
- Coordinate Mass intentions, room reservations, and other parish requests.
Administrative Support
- Provide administrative support to the Pastor, clergy, and parish staff.
- Maintain parish calendars, schedules, office records, and sacramental records.
- Prepare parish bulletins, correspondence, and other administrative documents.
- Perform general office duties, including filing, copying, data entry, mail processing, and email communications.
- Manage incoming and outgoing mail, packages, and deliveries.
Communications
- Maintain and update the parish website.
- Prepare and distribute weekly Flocknote communications and other parish announcements.
Parish Events and Ministry Support
- Coordinate parish special events and liturgical celebrations, including Holy Days and seasonal observances.
- Assist with the planning and execution of parish fundraising events.
- Provide logistical and administrative support for parish meetings, ministries, and special events.
Qualifications
- High school diploma or equivalent required; prior office or administrative experience preferred.
- Strong interpersonal, organizational, and communication skills.
- Proficiency with Microsoft Office (Word, Excel, Outlook), email, and other basic office software.
- Ability to maintain confidentiality and exercise sound judgment.
- Detail-oriented with the ability to prioritize multiple tasks effectively.
- Familiarity with Catholic parish life, liturgy, and sacramental practices is helpful
Preferred Qualities
- Warm, welcoming, and service-oriented demeanor.
- Dependable, punctual, and self-motivated.
- Ability to work collaboratively with clergy, staff, volunteers, and parishioners.
- Comfortable working in a faith-based environment and supportive of the mission and values of the Catholic Church.
Compensation
Compensation: $25–$30 per hour, depending on experience and qualifications.
To Apply
Please submit your resume and a brief cover letter to:
Monica Franco-Tejeda
Finance Director
mtejeda@sjpschool.org
Equal Employment Opportunity
Sts. John and Paul Church is an equal opportunity employer. We welcome applicants who are committed to supporting the mission and values of the Catholic Church.