Archdiocese of New York
GRSS Treasury Office
Senior Accountant, Pre-K for All (UPK)
Overview/Purpose:
This position is responsible for preparing, monitoring, and amending the budgets and monthly and annual reports for each Pre-K for All program. Additionally, the position will assist in ensuring compliance with all financial matters, rules, and regulations of the Pre-K for All program and provide support to principals in understanding the financial compliance of the program.
Reports to: Director of Accounting, Pre-K for All
Work Location: 488 Madison Avenue, New York, NY 10022
Responsibilities:
- Ensure the accuracy and timeliness of all reporting by performing Pre-K for All accounting functions, including the reconciliation of Pre-K for All general ledger activity.
- Prepare annual budgets for Pre-K for All programs based on the new RFP contracts, and update changes in personnel, instructional, etc. as enrollment solidifies.
- Amend the budgets as necessary based on changes from when the original budget was approved.
- Prepare and submit monthly invoices and supporting documentation for reimbursement on portfolio of contracts managed.
- Collaborate with the Office of Early Childhood Education on the preparation and revision of all Pre-K for All budgets.
- Ensure that proper receivable balances are recorded monthly and at year-end.
- Communicate to the schools, regions, and the Archdiocese of New York accurate financial information as needed.
- Conduct analytical review of financial information on a monthly basis to identify significant budget variances at schools and regions. Once identified, areas of concern should be immediately and clearly communicated to the Director of Accounting – Pre-K for All, GRSS and the Director of Early Childhood Education.
- Provide GRSS HR with Pre-K for All allocation schedules for Social Workers & Instructional Specialists to enter into payroll.
- Liaison with schools to assist principals in developing Pre–K for All budgets, provide variance reports on spending, and support the schools on Pre-K for All fiscal guidelines.
- Perform monthly review of the payroll for teachers, support staff, and administrative costs to ensure accuracy in both Paychex and the general ledger.
- Review furniture logs ensuring the items are recorded correctly.
- Coordinate with Office of Early Childhood on maintaining instructional and administrative ratios according to the Pre-K for All contracts.
- Prepare transfer request to move NYC Pre-K for ALL reimbursement to GRSS operating account.
- Prepare journal entries to record Pre-K for All indirect costs in the general ledger and review quarterly the allocation methodology being used.
- Assist in year–end audit by providing Director of Accounting - Pre–K for All with final reports and schedules and ensure proper and accurate financial information and records are available to the auditors upon request on a timely basis to meet the audit reporting deadline.
- Assist with special projects, as needed.
- Perform additional duties, as required.
Education, Experience, and Skills:
- BS degree in Accounting.
- Minimum of three years of accounting experience.
- Minimum of 2 years of not-for-profit experience with Pre – K for All contracts.
- Strong oral and written communication skills.
- Exceptional analytical skills, proactive, and a good problem solver.
- Strong interpersonal skills.
- Attention to detail with strong time management and organizational skills.
- Quick learner, creative, self-starter with good judgment and high energy.
- Ability to work in a team environment.
- Ability to multitask and highly organized.
- Ability to work in a fast-paced, results-oriented, web-based environment.
- Sensitive to the confidentiality of information received for analysis and review.
- Proficient in Microsoft Windows, Word, Excel, Outlook, and PowerPoint.
- Experience with Financial Edge (FE) Accounting, Microsoft SharePoint, and Paychex a plus.
Compensation range for this position is: $80,000 - $90,000 annually.
This position is considered exempt and not eligible for overtime.
Interested candidates should send a cover letter and resume to: