Produce, execute, and assist with in-person and virtual events for the Development Office as well as ministry offices and pastoral offices supported by fundraising efforts.
Reports to: Senior Director of Development and Special Events
Work Location: 488 Madison Avenue, New York, NY 10022
Responsibilities:
- Lead project and planning meetings.
- Liaise with vendors and colleagues in outside departments on all aspects of event planning and logistics.
- Supervise two Special Events Associates to ensure project objectives and deadlines are met.
- Solicit and manage in-house and third-party vendors, including contract negotiations, insurance requirements, timeline, providing feedback on collateral/deliverables, etc.
- Manage mailing lists and mailing projects.
- Create event materials, including invitations, marketing materials, printed programs, Mass booklets, run of show, packing lists, etc.
- Manage administrative support pre- and post-event, including database updates, invoice processing, check requests, archiving event materials and correspondence, event storage, inventory, shipping, and event staffing plans.
- Create and maintain event budgets.
- Manage events and guests at the Archbishop’s residence as needed.
- Administrative and event-related miscellaneous projects as assigned by management.
Education, Experience, and Skills:
- Education: Bachelor’s Degree required
- Experience: three to five years of fundraising and/or special events experience in non-profit fundraising events or in Development for a not-for-profit preferred
- Knowledge of protocol and etiquette standards
- Strong knowledge of Windows, MS Word and Excel, Raiser's Edge, and PowerPoint, and guest registration platforms
- Must have the ability to work a varied schedule that will include evenings and weekends
- Strong organizational skills and attention to detail
- Proactive follow-up with both internal and external stakeholders
- Strong interpersonal, written, and oral communication skills
- Ability to manage multiple projects concurrently and meet deadlines
- Entrepreneurial and ability to take initiative
- Valid driver's license and comfort operating a motor vehicle preferred
- Ability to lift event materials up to 50 pounds
Compensation range for this position is: $70,000 - $87,000 annually.
This position is considered exempt and not eligible for overtime.
Interested candidates should send a cover letter and resume to: