Archdiocese of New York
Department of Education
Administrative Assistant, Manhattan Region
Overview/Purpose:
The primary responsibility of the Administrative Assistant to the Regional Superintendent is to manage the day-to-day operation of the Regional Superintendent’s office.
Reports to: Regional Superintendent, Manhattan
Work Location: 488 Madison Avenue, New York, NY 10022
Responsibilities:
- Maintain confidentiality in all Regional matters
- Answer phone calls and handle principal, parent, and vendor questions and relay concerns to the Regional Superintendent
- Assist in the logistical planning of principal and regional meetings, including contacting vendors, ordering Lunch for meetings, copying and collating handouts
- Verify from school files and prepare principal evaluations on STAFFTRAC
- Collect data, organize and chart all required Regional and Archdiocesan forms – Create folders on desktop (i.e., Calendar Grid, Teacher contracts, Class Schedules, Monthly Faculty Mtg. Agendas, Handbooks, Safety Plans
- Monitor and submit Regional office deposits and invoices for payment (sent to 488)
- Manage the desk calendar for the Regional Superintendent and collect/monitor school calendars
- Prepare monthly Superintendent Expense Report
- Maintain organized and up-to-date files
- Monitor student attendance on Educate/FACTS at the end of each month and notify schools to update their attendance
- Prepare and copy the program for the Manhattan 8th-grade Graduation Mass
- Other related tasks as assigned by the Regional Superintendent.
Education, Experience, and Skills:
- Education: some College experience is preferred
- Minimum of 3 years in an office setting.
- Ability to multitask effectively, show initiative, and exercise patience and professionalism at all times.
- An aptitude for attention to detail
- Work as a team player
- Bilingual (Spanish) preferred.
- Knowledge of Google Applications
- Microsoft Word, Excel, PowerPoint, and Outlook Explorer
Compensation range for this position is: $25.00 - $29.00 per hour.
This position is considered full-time, non-exempt, and eligible for overtime.
Interested candidates should send a cover letter and resume to: