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Forms - Download Documents

Safe Environment Forms

The following forms are offered for you to download, to assist you in administering the Safe Environment program in your parish, school, religious education program, or agency.

Policies

Background Checks and Screening

Training

Administration

 

Policies

The full Safe Environment Policies provide a comprehensive set of rules by which Archdiocesan institutions maintain child safety.

Full Policy Manual

These answers to the most "Frequently Asked Questions" can provide you with a simple and easy reference to some of the most common issues that arise in this program.

Word Icon SmallPolicy FAQ's

The Sexual Misconduct Policy and the Code of Conduct are the backbone of our efforts to ensure a safe environment for children. They clarify the proper boundaries and behaviors for our programs. The Summary of the Policy and the Code of Conduct should be given to all our personnel.

Sexual Misconduct Policy Summary

Sexual Misconduct Policy Summary (Spanish)

Sexual Misconduct Full Policy

Code of Conduct

Code of Conduct (Spanish)

It is vitally important that we respond appropriately to all reports of sexual misconduct. These instructions will provide you with the necessary guidance in doing so.

Reporting Procedures

Reporting Procedures (Spanish)

 A checklist has been prepared that will help pastors assess their parish's compliance with the Safe Environment policies.  The best practice would be to use this instrument to conduct an annual review of the parish's compliance efforts. 

Parish Self-Assessment Checklist

 

Background Checks and Screening

The Background Check Authorization Form must be completed by all volunteers and employees before they start working with minors. It authorizes our Office to conduct a background check to verify an applicant's identity and to determine if they have a criminal record.  Please be assured that we never request any financial information about any applicant. 

Important Note: As of March 1, 2013, a new background check authorization form is being introduced.  As of July 1, 2013, no background checks will be processed unless they are on this new form:

Background Check Authorization Form

Background Check Authorization Form (Spanish)

These documents outline our Office policies on the background checks, and summarize your legal rights under the federal Fair Credit Reporting Act. They should be given to everyone who fills out a background check authorization form.

Background Check Information Sheet

Background Check Information Sheet (Spanish)

These documents should be used as part of your personnel screening process. They serve both as an application for service and an acknowledgement that the applicant has received the Code of Conduct and the Sexual Misconduct Policy Summary.

Safe Environment Questionnaire

Safe Environment Questionnaire (Spanish)

Addendum To Catechist and Employment Application (this form may be used by catechists who have already filled out their Catechist Application, and employees who have filled out an employment application, in order to certify that they have received the Code of Conduct and Sexual Misconduct Policy)

You can use these checklists to help you keep track of the various Safe Environment requirements for new staff members.

Procedures for Employees

Procedures for Volunteers

 

Training

These forms will be useful in arranging for and conducting Safe Environment training programs.

VIRTUS Registration Instructions

Safer Spaces Instructions

Safer Spaces Training Video Sign-In Sheet

Safer Spaces Booklet (to be given to those attending a session)

These Fact Sheets contain information for parents, and are intended to accompany the Safe Environment lessons received by the children in our schools and religious education programs.

Parent Fact Sheet (English)

Parent Fact Sheet (Spanish)

If parents choose not to have their child participate in the safe environment training that is mandated for all our schools and religious education programs, they should be provided with the Parent Fact Sheet, and they must be asked to sign a form acknowledging that information about preventing child sexual abuse was made available to them.

 Opt-Out Form (Schools)

 Opt-Out Form (Religious Education)

This form should be used by schools to make their annual report regarding the children who are given safe environment lessons.

Schools Annual Report

This form should be used by Directors/Coordinators of Religious Education to make their annual report regarding the children who are given safe environment lessons.

Catechetical Yearly Report
 

Administration

A checklist has been prepared that will help pastors assess their parish's compliance with the Safe Environment policies.  The best practice would be to use this instrument to conduct an annual review of the parish's compliance efforts. 

Parish Self-Assessment Checklist

These forms will help you to keep track of your personnel, and to provide the Safe Environment Office with up-to-date and accurate rosters.

Roster Instructions

This form may be used to name a Safe Environment for your parish, school or religious education program.

Safe Environment Coordinator Form

This form should be used only by those private schools that conduct their own background checks, to notify us of changes in their staff.

 Roster Add-On Form